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NY notaries do not have any means of notarizing anything but signatures.
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Make a photocopy, sign said photocopy with, "I attest that the firearms listed on this page are duly licensed to John Doe, as listed on New York State Pistol Permit # 1234, issued by Judge Jane Smith on January 1, 1999 in my county. This document is an identical copy of the New York State Pistol Permit Recertification submitted pursuant to the New York State SAFE Act on (date of mailing)."
Notary swears you signed said document in front of her. Notary is not stipulating the contents of said document, but you are proving via their signature as to the content of your cert as it is a photocopy with their stamp. Should the NYSP transpose numbers, you can produce said notarized document. What can they produce? Either they have the original proving they fucked up, or they don't and the only proof in the dispute is what you produce.