Posted: 10/10/2014 12:04:22 PM EDT
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What do you do to organize your email? I'm bad about deleting things, other than spam that isn't caught by a filter, and tend to leave everything in my inbox. So my inbox is huge and generally unmanageable.
I get that I can build folders and move emails to other folders. Do you do that? Folders by topic? sender? lots of folders? do you move replies from the sent folder to the folder you moved the email to? I know i don't almost never look at anything over maybe a year old - do you delete the old stuff? Do you use 'smart folders' what do you do to distinguish folks that you may have business communication with and personal communications? |
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I use folders for things like order confirmation emails that I want to save and be able to find easily later. Newsletters I usually delete after reading them. Pretty much everything else (correspondence etc) I just archive after reading. I'm not short on storage space so I don't feel a need to delete everything. |
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For my work mails (Outlook) I have two .PST files that open up in addition to the main inbox.
One .PST file is a category based set of folders for my law practice. The other .PST file is set of folders organized by client and matter. As emails arrive and are read and acted on by me, I move them to the appropriate folders. It takes a while to get in the habit, but its super helpful in terms of keeping things organized. |
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Quoted:
For my work mails (Outlook) I have two .PST files that open up in addition to the main inbox. One .PST file is a category based set of folders for my law practice. The other .PST file is set of folders organized by client and matter. As emails arrive and are read and acted on by me, I move them to the appropriate folders. It takes a while to get in the habit, but its super helpful in terms of keeping things organized. This is probably close to what I need to do. do you move responses to emails from the sent folder to the .pst folder? |
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Quoted:
This is probably close to what I need to do. do you move responses to emails from the sent folder to the .pst folder? Quoted:
Quoted:
For my work mails (Outlook) I have two .PST files that open up in addition to the main inbox. One .PST file is a category based set of folders for my law practice. The other .PST file is set of folders organized by client and matter. As emails arrive and are read and acted on by me, I move them to the appropriate folders. It takes a while to get in the habit, but its super helpful in terms of keeping things organized. This is probably close to what I need to do. do you move responses to emails from the sent folder to the .pst folder? Yes. What I do is when its time for my daily "move operation" is I open sent items, select all, and set the category on those to "yellow" -- that way when they're moved to the .PST files for that client/matter or firm practice category I can easily see which ones were sent by me. Also, in the client .PST I have a folder called "_Inactive" where I move matters that are done so that they don't clutter up the list. After a year, I move things from inactive to a separate archive .PST that goes in that client's server documents directory. Once you get started doing it this way, you'll wish you had long ago. |
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Quoted: What do you do to organize your email? I'm bad about deleting things, other than spam that isn't caught by a filter, and tend to leave everything in my inbox. So my inbox is huge and generally unmanageable. I get that I can build folders and move emails to other folders. Do you do that? Folders by topic? sender? lots of folders? do you move replies from the sent folder to the folder you moved the email to? I know i don't almost never look at anything over maybe a year old - do you delete the old stuff? Do you use 'smart folders' what do you do to distinguish folks that you may have business communication with and personal communications? Rules and colors - auto file some things, etc. I don't delete unless personal business. I have folders for every client so I can get them out of my Inbox, etc though - and I'm a big fan of grouping things so I can get things cleaned up. Makes it easier. What works for me doesn't work for everyone, though. |