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No ATF regulation requires a licensee to have "confirmation" that you faxed, emailed or snail mailed the multiple sale form. Any IOI that says this is bullshitting you.
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The only reason I asked was that they were missing two multiple disposition forms when the IOI conducted my compliance inspection. I had the copies attached to the 4473s, but the IOI didn't see them on her report. IOI asked me to fax them to the ATF tracing center again and print out a copy of the fax confirmation. Turns out that was a violation even though I had a copy of the 4473, but I had no proof of sending it in.
Turns out this was an inspection from hell. She checked out my 4473's for the past year which came out about 150 and she stayed at my house for two complete 8 hr days.
No ATF regulation requires a licensee to have "confirmation" that you faxed, emailed or snail mailed the multiple sale form. Any IOI that says this is bullshitting you.
Again, you're right. I don't see anybody disagreeing with you that you can snail mail it in and that confirmation is not required.
However, if the ATF says that you failed to send it in (which is a regulation), then having proof that you sent it in would be nice to have. As I mentioned, I've seen multiple citations for "failure to send a form in" (just like what happened above). Every IOI is not as easy going as yours. Clearly this is an issue for some FFLs.
Not sure why you're so against some folks keeping confirmation of something when it has repeatedly helped some of those that do it and has hurt some of those that don't.
Your experience has been different - we get it. It isn't required - we get it. The fact remains, if the OP had confirmations, he wouldn't have received violations because he could prove he sent it in.
Because this situation is similar to many others I've seen, I'm going to recommend that FFLs get confirmations because I'm looking out for their best interests and I want to keep them out of trouble. Not sure what your motivation is trying to fight that.